Basics in bidding

  1. A bidder should know and understand the law that governs public procurement - to download a copy go to the Documents section.
  2. A bidder must understand the specific procurement requirement.
    • Do you have the competence to deliver what is required?
    • If not, can you enhance your competence through partnering?
  3. If you are a newly established Company and do not meet the required years of experience being requested.
    • Provide summary descriptions of relevant experience of predecessor companies or key personnel.
    • Provide summary of standing arrangements with other companies that complement your expertise.
    • Consider starting as sub-consultant or contractor.
  4. Do not rush to buy the document, download a copy for you to make an assessment on whether you could bid.
  5. Read the bid document in its totality.
  6. Pay particular attention and NOTE cardinal issues in the
    • Instructions to bidders and the data sheet;
    • Conditions of contract;
    • Specifications and delivery schedules.
  7. Isolate or mark mandatory requirements.
  8. Take note of DOs and DONTs.
  9. Only buy the document when you are certain to participate.
  10. Seek clarifications in writing on anything that is unclear or unreasonable including:
    • Unfair specifications
    • Discriminatory criteria
    • Unfair/restrictive evaluation criteria
  11. Check if there are any pre-bid meetings or site visits to be done.
  12. Be conversant with the various sections of the tender documents.
  13. Prepare the bid only after you have understood what is expected of you. You can also seek expert help!
  14. Prepare an orderly bid, in the required format with supporting documents as requested.
    • The bid should be comprehensive and complete.
    • Include a covering letter – it creates the first impression!
    • Provide a listing of the contents of your document and on how it has been organized for ease reference.
  15. The bid should be bound. Avoid loose pages as they can easily be lost.
  16. Check your facts.
  17. Maintain a check-list of all important items and counter check before submission.
  18. Proof read and re-check.
  19. Ensure your bid is submitted in time.
  20. Attend the bid opening just to make sure all is well with your bid.
  21. Take notes.