No.

The Market Price Index is a tool to guide procuring entities during evaluation, planning, budgeting and contract variations or amendments. A bidder should price according to market/economic fundamentals. 

The collection of quotations is a function for the Procurement Unit in line with Section 32 of the Public Procurement Act No. 8 of 2020.

The roles of end users in line with section 33 of the Public Procurement Act No. 8 of 2020 are as follows:

(a)provide information on forecast procurement requirements to the Procurement Unit for the purposes of procurement planning;

(b) initiate procurement requirements;

(c) participate in providing technical inputs to the standard solicitation documents prior to their issue;

(d) represent the end user of the goods, works or services in the procurement process; and

(e) manage contracts and assist the designated contracts manager as required

A bid security is a monetary guarantee intended to discourage bidders from withdrawing their bids before the end of the bid validity period because they would otherwise forfeit the bid security amount to a procuring entity, whereas, a bid securing declaration is a non-monetary form of bid security where a bidder commits to not withdrawing their bid before the end of the bid validity period, otherwise they would be suspended in line with section 95 and 96 of the Public Procurement Act No. 8 of 2020

By 31^st December or prior to the commencement of the respective procuring entity’s financial year

A debrief is the feedback given to suppliers/bidders by providing reasons why their bid was not successful. This helps the supplier/bidder to understand the strengths and weakness of its bid and the decision-making criteria used in the evaluation process

A bidder must:
(a) have the legal capacity to enter into a contract;
(b) be solvent and not in receivership, or any business rescue proceedings or the subject of legal proceedings under the Corporate
Insolvency Act, 2017;
(c) be licensed and in good standing with the
professional body to which the bidder is aligned, where applicable;
(d) have fulfilled the bidder’s obligation to pay taxes and social security contributions;
(e) not misrepresent the 
bidder’s bid status in relation to a bid by fronting or any other similar manner;
(f) not have directors or officers that have been convicted of any criminal offence related to professional conduct or the making of false statements or misrepresentations as to qualifications for entering into a contract within a period of five years preceding the commencement of the procurement proceedings;
(g) not  have a conflict of interest in relation to the procurement requirement;
(h) in the case of a foreign bidder that bidder
must partner with a citizen supplier; and
(i) not have been suspended or fined
and suspended from participating in public procurement in accordance with section 95, 96 and 97 of the Public Procurement Act No. 8 of 2020.

 

No.

The guidance is provided in ZPPA Circular No. 1 of 2022

ZPPA maintains a centralized database through the use of the e-GP system and procuring entities can use the centralized data for all categories as registration of their own suppliers would be duplication. Suppliers are however not required to be in any database other than the e-GP system to be able to participate in public procurement.

Registration is necessary for a bidder to be able to participate in tenders on the e-GP system. PEs may use the supplier register to identify suppliers in different categories. Suppliers are stakeholders in public procurement hence when their details are captured, it becomes easy for the Authority to monitor their activities and possibly engage them in some of the exercises to develop public procurement. 

No.

Approvals are dependent on the contract values in line with the levels of authority (Procurement Committee or Controlling Officer/Chief Executive Officer) as stipulated under section 34 (2) of the Public Procurement Act No. 8 of 2020

The Authority may fine and suspend a bidder or supplier from participating in procurement on the following grounds: 
(a) committing an offence relating to procurement under this
Act or any other law;
(b) giving false information about the bidder’s or supplier’s
qualifications;
(c) misconduct relating to the submission, evaluation and
awarding of bids, including corrupt, fraudulent, collusive
or coercive practices, price fixing, a pattern of underpricing
of bids and breach of confidentiality;
(d) conviction of a criminal offence relating to obtaining or
attempting to obtain a contract or subcontract;
(e) conviction of a crime related to business or professional
activities; or
(f) any other grounds as prescribed.

No.

A controlling officer or chief executive officer can appoint any officer if the officer:

(a) has an appropriate level of seniority, integrity and experience in decision making;

(b) has knowledge and experience in public procurement and other relevant professional disciplines; and

(c) has knowledge and experience of the procuring entity’s operations

No. The system is simply a tool to facilitate the procurement processes and will still require human intervention to manage tenders/procurements

Electronic Government Procurement (e-GP) System is an internet-based platform that allows public institutions to involve suppliers in the acquisition of goods, works, consulting and non-consulting services required by the public sector.

1. PACRA Certificate

2. ZRA TPIN

3. Valid email address

4. A nonrefundable fee of K 300.00

Registration is done online by following this link:

https://eprocure.zppa.org.zm/epps/home.do

 

The system has three payment options, the online payment option where you pay using your VISA Card or Master Card, Mobile money services and the offline payment options where you log on to the system and download a Bill Muster from the system which you present at any Zambia National Commercial Bank (ZANACO) Branch.

No.

You do not have to be in a particular location for you to access the system. You could be anywhere in the world and all you need for you to participate in the tendering process is a computer/smartphone and internet connectivity

Bids are submitted electronically. You  are required to download a tender preparation tool from the system and prepare your bid using this tender preparation tool. After you have worked on your bid, you are required to save and package it before you can upload it back on the system

Tenders are encrypted at the time of submission and no one can tamper with them after you have submitted them on the e-GP System.

The e-GP System has automated email alerts which notify you when you have successfully submitted your bid and when the PE has awarded the tender. Suppliers can also check the status of the tender they participated in by going to the e-GP system under the Current Tenders and checking the status for the tenders

No.
The tender documents for tenders on the system can be downloaded free of charge. Bidders are only required to pay at bid submission stage when they want to submit their bids.

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