Public procurement act

Highlights of the Public Procurement Act

Enactment

Zambia Public Procurement Authority (ZPPA) is an independent regulatory body established by the Public Procurement Act No. 8 of 2020 and is responsible for:

  • Regulation;
  • Standard setting;
  • Compliance and performance monitoring;
  • Professional development;
  • Planning; and
  • Information management and dissemination in public procurement.

 

Vision statement

 

To create a conducive public procurement environment that enhances the confidence

of stakeholders.

 

Mission statement

 

To regulate public procurement in order to promote compliance and ensure value for money.

 

Our Goal

To establish a transparent and competitive procurement system within the public sector.

 

Shared core values

 

In regulating public procurement in Zambia, the Authority shall uphold its shared core values of fairness, accountability, integrity, mutual respect, transparency, confidentiality, professionalism and excellence. The meaning of the values is provided below:

 

Shared Core Values

Interpretation

Fairness

We shall endeavor to be impartial and treat all stakeholders the same without discrimination or favoritism.

Accountability

We shall acknowledge responsibility and be accountable to stakeholders for our actions.

Integrity

We shall be honest and maintain zero tolerance to corruption in our dealings with stakeholders and fulfilling our mandate.

Mutual respect

We shall treat stakeholders with courtesy, politeness and kindness.

Transparency

We shall endeavor to act in an open and predictable manner in our dealings with stakeholders.

Confidentiality

We shall always safeguard confidential information.

Professionalism

We shall demonstrate competence and ethical behaviour in the execution of our duties.

Excellence

We shall endeavor to be outstanding in the execution of our duties.

 

 

 

ZPPA functions include the following:

  1. To regulate the public procurement of goods, works and services by procuring entities and ensure transparency, economy, efficiency, competition and accountability;
  2. To monitor, assess and review the public procurement systems and recommend improvements of the systems;
  3. To monitor public procurement and the implementation of preference and reservation schemes by procuring entities, and report on the overall performance of procuring entities and make recommendations to the Minister of Finance on their performance and functions;
  4. To recommend and ensure the application of preference and reservation schemes to promote the economic development of citizen bidders and suppliers in collaboration with appropriate Government institutions;
  5. To consider applications for:
  • deviations from public procurement processes, methods and rules; and
  • accreditation of alternative procurement systems;
  1. To prepare, issue and publicize standard public procurement documents and formats to be used by procuring entities and other stakeholders;
  2. To provide advice and technical support to Government and procuring entities on procurement policy and other matters related to public procurement;
  3. To investigate and act on complaints received on procurement proceedings from procuring entities, bidders, suppliers or the general public;
  4. To institute procurement audits;
  5. To promote private sector participation through fair and nondiscriminatory treatment of bidders;
  6. To coordinate and promote capacity building and professional development in the public procurement system;
  7. To monitor the execution of contracts entered into by procuring entities;
  8. To research on the public procurement system and any developments arising from the system; and
  9. To organize and maintain systems for the management of procurement data, statistics and information and for the publication of data on public procurement opportunities, contract awards and other information of public interest in the form of open data on the website set up by the Authority and create a central repository or database which includes:
  • complaints made against procuring entities;
  • a record of suspended or banned bidders or suppliers;
  • market prices of goods, services and works;
  • benchmarked prices;
  • state organs and public entities that are non-compliant with procurement laws;
  • statistics related to public procurement;
  • price comparisons for goods, services and works; and
  • any information related to procurement that may be necessary for the public;

 

  1. To provide guidelines on the disclosure of procurement data and information and ensure the publication of data and information that is required to be published by the procurement entities using free and open data formats and templates provided by the Authority that enable the use and reuse of procurement and contract management information; and

 

  1. To develop a code of conduct to guide procuring entities, suppliers and bidders when undertaking public procurement with Government and public entities.